Job Description: CLERK, ATTENDANCE/PEIMS

Primary Purpose

Under direct supervision, perform data entry including accounting, personnel, budget, demographics, or Public Education Information Management System (PEIMS) data; attendance; or grades into computer databases.

Qualifications 

Education/Certification

• High school diploma or GED

Special Knowledge/Skills

• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Proficient typing, keyboarding, file maintenance, and 10-key skills
• Ability to meet established deadlines
• Demonstrate proficiency in handling matters of highly confidential nature
• Must possess personal qualities related to respect for the rights and confidentiality of others

Experience

• Two years data entry experience

Major Responsibilities and Duties

Records and Reports

• Enters alphabetic, numeric, or symbolic data from source document using online computer terminal or personal computer.
• Collect and enter PEIMS data into established database and verify accuracy according to prescribed procedures.
• Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
• Verifies PEIMS data results according to procedures provided.
• Recognizes and corrects errors in original data prior to processing.
• Recognizes deficiencies in source documents and returns them to originator for correction.
• Prints reports using database information including attendance reports, class or personnel rosters, end-of-semester reports, or accounting reports.

 Professional Conduct:

• Demonstrates ability to remain calm and withstand pressures.
• Flexible to changes in routine and adapts quickly to changing situations.
• Reliable and responsible attendance and punctuality.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly
• Avoid speaking ill of the district and district personnel

Other

• Participate in staff development training programs to improve job performance
• Participate in faculty meeting and special events as assigned
• Assist in campus office as needed.
• Maintain confidentiality
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position

Supervisory Responsibilities

• None

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals; online computer terminal, printer, calculator, and copier.
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: Frequent districtwide travel; occasional statewide travel
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress