Job Description: SECRETARY – ASSISTANT PRINCIPAL

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Qualifications:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Proficient typing, word processing, and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles
• Demonstrate proficiency in handling matters of highly confidential nature
• Must possess personal qualities related to respect for the rights and confidentiality of others

Experience:

• One to three years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Enter student discipline for Assistant Principals
• Work closely with DAEP with student attendance; report to them students entering their campus
• Work closely with In School Suspension teacher
• Prepare written correspondence forms, schedules, or reports using personal computer.
• Schedule meetings and appointments and maintain calendar for assistant principals

Reception and Phones

• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

• Maintain physical and computerized files, inventor office supplies, mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.

Professional Conduct

• Demonstrates ability to remain calm and withstand pressures.
• Flexible to changes in routine and adapts quickly to changing situations.
• Reliable and responsible attendance and punctuality.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid speaking ill of the district and district personnel.

Other

• Sort, distribute, or deliver mail and other documents.
• Maintain confidentiality.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position

Supervisory Responsibilities:

• None

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Maintain emotional control under stress; work with frequent interruptions.  Repetitive hand motions; prolonged use of computer

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals; printer, copier, fax machine and calculator
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: Frequent districtwide travel; occasional statewide travel
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress; may spend long hours in intense concentration which requires attention to detail and high levels of accuracy.